Banquet Services
Deposit, Payment Policy and Guarantees
A Series of depsoits are required to hold any space. The first deposit of $1695 plus HST is due at the time of booking. A second deposit of $2500 plus HST is required 9 month's prior to the event date. To ensure the availability of menu items, final menu selections and guest guarantees are required 14 days prior to the event.
Payment is due in full 7 days prior to the event and is based on the established guarantee. For host bars, the cost will be based on an estimated consumption.
Ballroom Rental
Room rental fee includes all china, silver and glassware, tables, chairs, dance floor, risers, podium, microphone and easels. We provide standard white, ivory or black linen tablecloths and linen napkins in a variety of colours. White or black skirting for head tables, cake and gift tables. White or black skirting for head tables, cake and gift tables. Complimentry Coat check is available as weather permits begining October through April based on 100 guests in attendance.
Ballroom Rental Rate
The rental rate is based on a sliding scale contingent upon the actual number of guests guaranteed. There is a minimum guest count required for events, as set out below. The rental rate currently in effect as set out in Schedule A attached to this Agreement. Final rental rate will be determined by the final guest count.Empty Seat Charge
A fee of $16.95 per open seat will be charged based on not attaining the minimum capacity per room.
Rental minimum capacities are as follows:
(i) Saturday minimum guests: Skyline: 400, Skyline B: 250, Skyline A: 150, International: 100
Ceremonies
All Ceremonies will incur a setup fee of $495.00 for setup and teardown. Rehearsals can be accommodated based on availability and must be booked in advance. For Outdoor Terrace ceremonies we have speakers, and a wireless microphone available for a $175.00 rental fee.
Bartender
We offer one Bartender per 100-125 guests in attendance. Should you require an additional bartender, a labour fee of $30.00 per hour will apply with a minimum 3 hour charge.
Special Menu Options
We proudly cater to all guests with dietary and or allergy restrictions. We also have options and pricing available for guests under 10 years of age.
Outside Food
We are a full service catering facility and do not allow outside food or food vendors. If you have a special request please speak with a Client Service Representative.
Pastry Table and Cake Cutting
As an enhancement to dessert service, you may bring in homemade plattered and labeled pastries to be served buffet style. We will provide cutlery, china, paper napkins and service utensils for the buffet at a cost of $1.50 per guest. The client is responsible to platter and label all pastries and provide takeout containers for the pastry table. We are pleased to provide the service of cutting your cake at a cost of $1.50 per slice. This includes china cutlery, and paper napkins. We are not responsible for platters and other itemsleft behind after an event.
Group and Private Menu Tasting
Throughout the year we offer a group event; for a fee which provides an opportunity to taste a variety of food dishes we offer. Private tastings can also be arranged and are subject to additional fees based on menu requests. Please speak with a Client Service Representative for details about our menu tasting options.
Insurance
Functions with alcohol require liability insurance in the amount of $2 Million Dollars naming St Clair College as the additional insured. The insurance slip is required 7 days prior to the event.
Hours
The facility hours of operation are Monday to Friday 7am-1am, Saturday 9am-1am and Sunday 9am-5pm. Security fees are applicable for additional hours outside of the regular hours of operation.
Vendor Insurance
All vendors hired by the client or its subcontractors must provide a certificate liability insurance with at least $2 Million Dollars naming St. Clair College as the additional insured. The insurance slip must be be provided 7 days prior to the function.
Vendor Set up and Teardown
Requests for any vendors to be in the building outside of regular hours will incur a $35.00/hour fee.
Bands and DJ's
All bands are requested to start no earlier than 9pm as to not disrupt other events at the College. All bands and DJ's requiring the freight elevator must be set up prior to 11am on the day of the event.
Socan Fees and Re Sound
Functions involving musical entertainment will be charged a mandatory flat fee payable to SOCAN and Re-Sound. Both organizations have established a fee system for all events providing copyrighted music. Charges are based on the maximum occupancy of a rented room and not the number of guests in attendance. Fees range from $31.31 to $266.21 and are subject to change.
Video Presentation
Skyline Room A and B are equipped with a ceiling mounted projector and screen that can be rented for video presentations at rates starting at $175.00.
Lobby Furniture
The common area furniture may be arranged to accommodate any additional space needs that are required but cannot be removed from the area it is in.
Decorations
Affixing to any walls ceilings funiture or fixtures with tape/fasteners/hooks of any kind is prohibited. All pipe and drape placed in the room and found to be covering any exit or fire apperatus must be clearly labled with the appropriate signage (exit signs must be illuminated). Latex balloons/gloves are not permitted in the college. Should you wish to have balloons at your event they must be made of materials that do not contain latex.
Gratuities
We do not automatically add gratuities. If you wish to thank your servers with a gratuity, you may include it with your final payment or present it directly to the Banquet Supervisor on duty.